Family Engagement Policy and Compact

Purpose of this Policy and Compact

Efforts will be made to clearly articulate the school's intentions to engage with and involve parents/caregivers in the educational process.

Herndon Elementary is a Title I school within Fairfax County Public Schools’ (FCPS) and utilizes the Title I grant to improve student achievement and help all students meet the objectives of the FCPS Program of Studies and the Virginia Standards of Learning. A partnership with families is essential to meeting this goal.

Under Title I, Part A of the Elementary and Secondary Education Act, schools that receive Title I funds are expected to collaborate with families to develop and maintain a parent and family engagement policy that describes the school’s approach to involve families in students’ learning and includes a compact expressing the partnerships among staff, caregivers, and students to reach high academic goals for every student.

Herndon Elementary jointly developed this policy and compact with members of the school community and adopted it for the 2018-2019 school year. Several the provisions specifically address state or federal expectations for the policy and compact.

This policy and compact is distributed to all caregivers in a language that families can understand. Caregivers have opportunities to provide comments and feedback on the policy and compact through the parent liaison or PTA meetings. Comments are submitted with the school’s policy and compact to FCPS central offices and the Virginia Department of Education (VDOE). This policy and compact are made available to the broader school community through the school website.

Important Dates       

Parent-Teacher Conferences                                                  

  • November 5 and 6
  • additional dates, as needed

Progress Report Distribution

  • November 15
  • January 31
  • April 11
  • June 13

School Events

  • Open House/Back-to-School Event:  August 23
  • PTA Meetings:  September 25, November 13, January 11, March 19, May 14
  • PTA Events throughout the year
  • AAP Orientation:  November 13
  • Book Fair Family Night:  November 13
  • Thanksgiving Luncheon: November 15
  • International Night:  March 15
  • Before and after school programs throughout the year

Building Capacity for Involvement

Efforts will be made to ensure parents/caregivers are actively involved in the development, implementation, monitoring, and evaluation of the school's Title I program, including the following:

  • Provide family members a voice in decision-making on committees, such as PTA, SIIP, and Title I Parent Advisory Committee.
  • Engage caregiver input when developing the School Improvement Plan (SIIP), Title I Schoolwide Plan, the Title I Parent and Family Engagement Policy and Compact and plans for use of Title I family engagement funding.
  • Seek feedback from families on programs within the Title I Schoolwide Plan, offer multiple methods for caregivers to submit comments about programs they may not find satisfactory, and submit any such comments with the Title I Schoolwide Plan to FCPS central offices.
  • Invite family members to help in organizing and executing a variety of school events to build collective ownership, such as Bingo Nights, Principal Coffees, Movie Nights, and Thanksgiving Luncheon.
  • Provide opportunities for caregivers to volunteer within the school in various ways, such as assembling Kindergarten Orientation and first day packets, classroom and cafeteria volunteering and field trip chaperones.
  • Encourage families to take part in annual evaluation of the content and effectiveness of the division-level Title I parent and family engagement policy to identify:
    • barriers to greater family participation,
    • ways to help family members be better able to assist in student learning, and
    • strategies to support successful school and family interactions.

Effective Communication with Parents

Efforts will be made to ensure parents/caregivers receive meaningful communication in a timely manner, including the following:

  • Use multiple methods of communication to families such as Twitter, Facebook, weekly folders, weekly grade level emails, News You Choose, and PTA meetings.
  • Encourage all caregivers to attend an annual meeting to share information about Title I services, explain Title I grant requirements, and inform families of their right to be involved in the school.
  • Share school and student performance data with families in ways that seek their ideas about how to improve performance toward Virginia’s challenging academic standards, such as Blackboard 24/7 and SIS.
  • Provide opportunities throughout the year for families to better understand the school’s goals for students and find ways to improve student learning.
  • Maintain resources for caregivers to review student assignments and ongoing communication about student work, such as Blackboard 24/7.
  • Provide ongoing feedback on student progress through quarterly progress reports that show specific areas of proficiency and areas for continued growth.
  • Hold parent-teacher conferences for all students at least annually in the fall and more often, as needed.

Shared Responsibilities for High Academic Achievement

Efforts will be made to ensure parents/caregivers receive materials, training, and benefits from school partnerships with social and academic services, community-based organizations, and businesses, including the following:

  • Hold workshops connecting caregivers to tools and resources, such as literacy, math, and testing.  
  • Offer regular opportunities for families to learn directly from school staff about the school’s academic, behavioral, and social programming through Curriculum Nights.
  • Encourage participation in family learning events where caregivers learn strategies to support their child’s learning at home and have a chance to practice those strategies with their child, such as literacy and math nights.
  • Provide ongoing access to resources in the school, such as the lending library.
  • Provide mentors for students though middle school, high school and adult mentoring programs.  
  • Provide opportunities to donate and access supplies donated by others, such as School Supply Program, Trinity Presbyterian Church, McLean Bible Church and FAITH organizations.
  • Leverage partnerships with local businesses and organizations to enhance school programs and events, such as Town of Herndon, Trinity Presbyterian Church, Herndon Rotary Club, EXCEL (High School Student Saturday Tutoring), Fairfax county Parks Authority, Readers are Leaders, All Ages Read Together, LINK, Our Daily Bread, Hendon Neighborhood Readiness Team, the Herndon Fortnightly Library, Hopkins House, and Kids at Hope.
  • Support parents in accessing county and community resources, such as Parent Resource Fair.
  • Offer outreach and training for targeted families, such as Early Literacy and Family Literacy Program. 

Welcoming All Families

Efforts will be made to ensure that all parents/caregivers are welcomed and provided opportunities to actively engage within the school, including the following:

  • Create a welcoming atmosphere at the school with international flags, multilingual signage and multilingual office staff.
  • Provide interpretation services for parent-teacher conferences, workshops, and meetings.
  • Translate or provide interpretation of all school documents and communication to make them accessible in the caregiver’s preferred correspondence language and for those with vision or hearing impairments.
  • Support two-way communication between families and staff through assistance of a parent liaison for parent-teacher conferences, principal coffees, and curriculum nights.
  • Expand access for family participation in informational meetings and learning sessions through by offering printed documents in relevant languages, securing interpreters for meetings, and using the Listening Interpretive System (LIS) at meetings and events.

Compact Provisions

School staff, parents/caregivers, and students must work together to ensure a student success.

The staff will:

Provide a high-quality curriculum and instruction that enables students to meet challenging academic standard through the following actions:

  • Teach all students according to the state’s challenging standards, using approved curriculum resources.
  • Provide ongoing professional development and support to all teachers to ensure effective instructional practices are used in all classrooms.
  • Offer ongoing opportunities for student to actively engage in meaningful learning opportunities
  • Provide regular training to teachers to understand students’ needs.

Provide a supportive and effective learning environment for students through the following actions:

  • Provide clear expectations for student behavior and academic learning.
  • Offer a variety of resources to help students with their learning.
  • Offer opportunities and resource for student support and enrichment.

Provide assistance to caregivers in understanding the school's program through the following actions:

  • Hold an annual meeting to present information on the school’s Title I programs, state and division curriculum and assessments, and the school’s state and federal accountability status.
  • Provide multiple opportunities for caregivers to ask questions and give input into the Title I programs.
  • Grade level Curriculum Nights

Build caregivers' involvement in the school's Title I program through the following actions:

  • Include caregivers as members of the School Improvement Planning (SiIP) Committee and as collaborators in developing the Title I Schoolwide Plan and plans for the use of Title I family engagement funds.
  • Select a representative to the Title I Parent Advisory Committee (TPAC) and provide opportunities to report back to the school following TPAC meetings.
  • Make meeting minutes and agendas available to parents.

The parents/caregivers will:

Demonstrate understanding that participation in my child's education will help his or her achievement through the following actions:

  • Participate in decisions related to school programs and my child’s education and share my questions or comments about the programs in my child’s school.
  • Volunteer in my child’s classroom or in school activities, as my schedule allows.
  • Encourage and support my child’s learning at home and at school. 
  • Send my child to school on time, well rested and prepared for learning.
  • Stay informed about my child’s education by checking my child’s backpack regularly for school communication, such as the weekly folder, and will respond to teachers’ notes, school forms, and other communication.
  • Make sure homework is completed and that my child devotes 30 minutes to reading at home, at least 5 days a week.
  • Be involved in school activities and events to build community and support academic achievement.

The student will:

Share the responsibility to improve my academic learning to achieve the state's challenging standards through the following actions:

  • Get enough sleep every night.
  • Come to school on time unless I am sick.
  • Try my hardest and work with my classmates to complete learning tasks.
  • Give my parents all notes and papers from my teacher.
  • Eat a well-balanced meal at least twice a day.